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Operational Excellence @ Illinois in Brief

As defined in The Next 150 strategic plan, Operational Excellence is “a campus-wide initiative to streamline, innovate, reduce costs, improve services, and coordinate [administrative] processes at all levels.” To achieve these objectives, we began efforts in May 2021 to reimagine how administrative services in seven functional areas (Budget, Procurement, IT, Data, Human Resources, Space, and Marketing & Communications) can most effectively support the University’s core missions and vision of preeminence, hiring Huron Consulting Group (Huron) to support our work.  

Through a series of activities and candid discussions, the Illinois community has explored opportunities for improvements in organizational structures, service delivery, business processes, and technology enablement related to the identified functions. This work has led to the approval of a redesigned, high-level organizational model, which we must now translate into a specific operating structure for each function.

Operational Excellence is made possible by the efforts of functionally-specific Work and Design Teams under the oversight and guidance of the Chancellor, Provost, Executive Sponsors, and other leaders (see Project Governance for team and leadership composition). We are immensely grateful for their invaluable service to the University and this initiative.


Case for Change

In June 2021, the Operational Excellence @ Illinois Task Force developed a case for change, a thoughtful and intentional articulation of the value and necessity of the initiative. Since then, the case for change has served as a guiding principle for key decision-making.

Rationale

Our response to the pressures of the pandemic proved we have extraordinary capability to collaborate and innovate. We have always had an appetite for greatness, and at this moment, we are rethinking business as usual to maximize our missions.

Action

We will adopt a “maximizing our missions through operational excellence” mindset. Reducing duplicated effort, streamlining processes, and realizing cost savings maximizes our ability to carry out our missions.

Impact

Our pursuit of operational excellence will bring our campus community together. Collaborative relationships will be formed; frustrations will ease as processes are streamlined; cost savings will be redirected to strategic priorities; and individuals will see how their valuable work is connected to maximizing our university’s missions.

Consequence

We have no option but to succeed. We’re all in because if we do not change, we risk the ability to deliver on our missions, public trust, and our vision of preeminence.